Funding rules and procedures

While we offer a large in-house course offer, the Doctoral School can't cover every topic or research interest. For that reason, PhD candidates can apply for funding to attend external trainings for topics that are not covered by our course offer.

Some general funding rules apply:

1. The maximum amount of reimbursable courses: PhD students can apply for funding as long as the standard set of the Doctoral Training Programme (3 specialist courses, 3 transferable skills) has not been completed.
2. The request for funding is part of the application for recognition procedure and should be submitted at least one month prior to the start of the course. You can submit an application for recognition through Oasis: https://oasis.ugent.be/. A step-by-step walk-through of the application for recognition procedure is available.
   
3. A maximum sum of € 600,00 per course can be requested. If your application receives a positive advice from the Doctoral School, requests for reimbursement should be submitted at the latest three months after completion of the course.
4. Regular course units organised at Ghent University and other Belgian universities are (generally) free of charge for PhD students. PhD students do not need a credit contract and do not need to pay a fee when registering for a regular course unit. PhD students who do enroll for a credit contract will not be granted a refund of the tuition fee.
5. If you have completed the standard set of the Doctoral Training Programme, you can no longer apply for reimbursement.
6. The Doctoral School will not reimburse
   • Costs for conferences, research visits, research mobility etc.
   • Costs for translations, publications etc.
   • Language courses

Procedures for reimbursement of costs

There are specific procedures for reclaiming the costs from the Doctoral School.

Funding for academic staff

Academic staff wanting to organise a course (intensive seminar, summer/winter school, etc.) can apply for funding by the Doctoral School.