Registration and recognition procedures

General information

PhD students can include courses organised by Ghent University's Doctoral School as well as courses organised by other institutions and/or relevant regular course units in their Doctoral Training Programme (DTP). Most PhD students (with the exception of those for whom the programme is compulsory) can freely choose courses (up to the maximum number that can be included in the Doctoral Training Programme) relevant for the development of their research and their (research) career. However, not all course types can be included in the standard set (i.e. 3 specialist courses, 3 transferable skills seminars, cf. the structure of the Doctoral Training Programme):

Some general rules apply to all courses:

1. A course that is not organised by Ghent University's Doctoral School can only be included in the Doctoral Training Programme (standard set). PhD students should submit an application for recognition through Oasis: https://oasis.ugent.be/. A step-by-step walk-through is available here.
   The application for recognition must be submitted at least one month prior to the start of the course if it includes a request for funding. PhD students will not be granted permission to include courses that are not organised by the Doctoral School in the maximum set of the Doctoral Training Programme, with the exception of max. 30 ECTS in regular course units (without application for recognition).
2. It is mandatory to register for each course. Registration for courses always remains with the organisers.
3. In general, registration for courses organised by the Doctoral School and for regular course units (max. 30 ECTS) is free of charge. For courses organised by the Doctoral School a no show fee will apply; the no show fee will be announced on the course web page or upon confirmation of the registration. Courses that are not organised by Ghent University's Doctoral School are usually not free of charge (and/or a no show fee can apply). PhD students can apply for funding for courses not organised by the Doctoral School, as part of the standard set of the Doctoral Training Programme. Note that we ask that your department prefunds the registration cost. We will reimburse your department.
4. Successful participation (incl. evaluation, if relevant) is required. PhD students who want to include a regular course unit in their Doctoral Training Programme should pass the examination. PhD students are required to submit a proof of successful participation after completion of a course that is not organised by the Doctoral School (exception: regular course units at Ghent University).
5. You may include only 1 language course as part of your doctoral training curriculum. Note that language courses are not reimbursable. You may include both a language course and one of the Advanced Academic English courses in your doctoral training curriculum, as part of your transferable skills, cluster: communication skills. 

Overview per course type