Application for recognition: step by step walk-through

A course that is not organised by Ghent University's Doctoral School can only be included in the Doctoral Training Programme (standard set). In order to do so, PhD students should submit an application for recognition through Oasis (see the step by step walk-through below). The application for recognition must be submitted at least one month prior to the start of the course if it includes a request for funding. PhD students will not be granted permission to include courses that are not organised by the Doctoral School in the maximum set of the Doctoral Training Programme, with the exception of max. 30 ECTS in regular course units (without application for recognition).

1.

Go to https://oasis.ugent.be/ and select ‘Edit curriculum’ for the current academic year in the left column. On the right, under 'Actions,' select 'Curriculum,' then choose "Overview of applications for recognition" at the bottom of the screen.

2.

Choose ‘New’ and fill in the course details. Note: ‘Regular course unit at Ghent University’ is only applicable for courses from a bachelor or master programme.

If the education provider is not included in the list, you can add the course by choosing ‘not in list.’ Once you've filled in all the details, select "Save and continue."

3.

Select whether you wish to request funding, and if you do, fill in amount and purpose (if financing is requested, the application must be submitted at least one month prior to the start of the course). Then, select 'Save and continue.'

4.

If the course already took place, you can add a certificate of participation by selecting 'new' in the document screen and uploading the document. Then, select 'Save and continue.'

5.

Select ‘submit.’ Your supervisor and the Doctoral School will receive a request to evaluate the course application.

6.

After the course is finished (and application was approved), a certificate of participation must be uploaded to add the course to the curriculum. If financing was requested (and approved), a proof of payment must also be uploaded under 'document' (SAP document, preferably on E/01 budget; if you cannot use an E-budget, please contact ariane.dhaese@ugent.be).