Faculty Administration for PhD
Guidelines and regulations:
- Faculty PSS UGent: faculty regulations for doctorates
- UGent: Education and Examination Code
- Registration in Oasis - guidelines UGent
- PhD on-boarding track via Ufora
- Information for PhD students at Faculty
First enrollment of PhD
- The administrative supervisor (or proxy) starts the application procedure in Oasis
- Guidelines for supervisor and applicant
- Submit full application one week before Faculty Board meeting at the Faculty Student Administration Office
- Don't forget the ethical issues and datamanagement plan !
- Ask for the Faculty charter for researchers
Modification of PhD
- PhD student and his/her supervisor sign the modification form
- Hand in one week before the Faculty Board meeting at the Faculty Student Administration Office
Doctoral examination and defence
- Practical organisation of the public defence and rooms reservation - contact your supervisor/secretary
- Suggestion rooms for public defence: Technicum T2 - Aud. A, B, D, E, H - livestream available; Het Pand
- Composition of examination board see art 94, process of doctoral examination see art 95 (OERD)
- Hand in one week before Faculty Board meeting at the Faculty Student Administration Office.
- Send a PDF version of doctoral dissertation to the Faculty Student Administration Office (fsa.psw@ugent.be) no later than the day of the Faculty Board meeting before noon (12:00 AM), including an abstract in Dutch and English.
- Provide a copy for the members of the Examination Board to the secretariat office of the department no later than two working days after the Faculty Board meeting.
- Upload digital version of doctoral dissertation in UGent biblio within a week after the public defence. You don't need to hand in a hardcopy for the archive but both the faculty library and the university central library would like to receive a physical copy if the PhD student decides to print physical copies of the PhD.