Faculty Administration for PhD

Guidelines and regulations:

The administrative supervisor (or proxy) starts the application procedure in Oasis
Guidelines for supervisor and applicant
Submit full application one week before Faculty Board meeting at the Faculty Student Administration Office
Don't forget the ethical issues and datamanagement plan !
Ask for the Faculty charter for researchers

PhD student and his/her supervisor sign the modification form
Hand in one week before the Faculty Board meeting at the Faculty Student Administration Office

Practical organisation of the public defence and rooms reservation - contact your supervisor/secretary
- Suggestion rooms for public defence: Technicum T2 - Aud. A, B, D, E, H - livestream available; Het Pand
Composition of examination board see art 94, process of doctoral examination see art 95 (OERD)
Hand in one week before Faculty Board meeting at the Faculty Student Administration Office.
Send a PDF version of doctoral dissertation to the Faculty Student Administration Office (fsa.psw@ugent.be) no later than the day of the Faculty Board meeting before noon (12:00 AM), including an abstract in Dutch and English.
Provide a copy for the members of the Examination Board to the secretariat office of the department no later than two working days after the Faculty Board meeting.
Upload digital version of doctoral dissertation in UGent biblio within a week after the public defence. You don't need to hand in a hardcopy for the archive but both the faculty library and the university central library would like to receive a physical copy if the PhD student decides to print physical copies of the PhD.