Diploma

Hard copy

Your master's degree will be awarded at the Graduation Ceremony. In some cases, there is also a Graduation Ceremony for certificates postgraduate courses.

If you do not attend the proclamation there are the following options:

• You can pick up your diploma from the Registrar's Office after date of proclamation.
• You can request to receive your diploma by mail after date of proclamation. To do so, email diploma@ugent.be. You pay 12 euro in case of Belgian address or 15 euro / 20 euro in case of international address (cost registered mail). Diplomas and certificates are only sent by registered mail.
• Someone else can pick up your diploma after date of proclamation via proxy from the Registrar's Office.

The doctoral degree is awarded at the public defence (provided that you have paid the tuition fee).

Digital copy

The Registrar's Office emails your diploma (e.g. bachelor) or certificate (e.g. postgraduate) in pdf format to your e-mail addresses specified in Oasis. Certificates micro-credentials are also emailed in pdf format. 

These documents contain an authenticity code which enables third parties to verify the authenticity.

Attention: your UGent mailbox will be closed shortly after graduation.

• Check through Oasis that your personal email address and other contact details are correct and adjust them if necessary.
• The correct spelling of your name is of utmost importance for your diploma. Does the spelling of your name need to be changed: mail us as soon as possible at diploma@ugent.be (preferably before graduating)
• Make a copy of the digital documents and keep them in a safe place.

This digital copy is available for all diplomas or certificates issued in academic year 2015-2016 or later but is not available for previous academic years.

Do you still want a printed copy of your diploma or certificate?

A printed copy can be requested at diploma@ugent.be
You can pick it up for free at the Registrar's Office.

Would you like to receive your diploma or certificate by mail?
This is possible for a fee of 12 euro in case of Belgian address or 15 euro / 20 euro in case of international address (costs for registered mail). Diplomas and certificates are only sent by registered mail.

Your diploma supplement is only delivered and mailed digitally by your Faculty Student Administration

Lifelong Learning Programmes (LLL)

Certificates of participation in lectures and study days and certificates of participation or certificates of short- and long-term training are issued by the Academies LLL.

English version

You will get both a Dutch and an English version of your diploma.

You did not pay the tuition fee: no diploma

You will not receive your diploma or certificates until you pay the tuition fee.

Graduation certificate

If you have not yet received your diploma, you can download a graduation certificate on Oasis.

This document contains an authenticity code which enables third parties to verify your certificate.

Duplicate, translation or certified true copy

• Duplicate
  If you have lost your diploma, a duplicate (or graduation certificate) can be provided.
• Translation
  An English translation of your diploma (supplement) can be provided (if it was edited in English in the past).
• Certified true copy
  A certified true copy of your diploma or certificate can be issued.

Contact

• diploma@ugent.be
• Faculty Student Administration