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This website is meant for students who are currently enrolled in an English Master's programme at the faculty of Bioscience Engineering at Ghent University. If you are studying at another university and are interested to come to our faculty for an exchange programme, click here.

Timeline

A short roadmap is displayed in the figure. Underneath you can find more detailed information on every step. Download the timeline.

1. Information session

• Find the slides and recording of the information session on this site.

2. Mobility Grants

Depending on your situation, there are different possibilities for mobility grants.

• • Erasmus+ traineeship (Within Erasmus zone, min. 2 months)
  • The Erasmus Belgica grant (Within Belgium, min. 2 months)
  • Grant for outside the Erasmuszone (Non-Erasmus Scholarship Possibilities, min. duration depends on type of grant)
  • The Swiss-European Mobility Programme (SEMP) (Within Switzerland, min. 2 months)

    Depending on your destination, there are different financial support options. More information can be found here:

Travel allowance: depending on the distance to your destination. If you choose a "green travel" means of transport (bus, carpool, bicycle, train), the travel allowance is higher.

Find out more information in the Erasmus Traineeship Roadmap (search for Green travel).

Combination of scholarships and mobility grants

3. Internship Proposal & Internship Contract (FSA)

Follow the instructions on the webpage for internship to establish your internship proposal and contract.

4. Exchange Application in Oasis

Exchange application procedure

Go to oasis.ugent.be. You will find general instructions in the Oasis manual.
In the menu on the left, go to the academic year of your exchange:

• Curriculum
• Exchange
• New application

Some important guidelines for your application:

• Mobility type: Select 'Traineeship'
• Funding: Select the applicable funding for your mobility.
  • Outside Erasmus zone > 'Grant for outside the Erasmus zone' (this includes VLIR-UOS!)

    • For grant selection outside the Erasmus zone, we first look at the academic motivation that you provided in Oasis with your exchange application. This is not a motivation for the grant itself, but rather a motivation why that destination is of academic value to you. Additionally, positive and negative points are factored into the grant selection process. You can find details on these points in the document 'Guidelines for students for scholarships outside the Erasmus area'.

  • Within Erasmus zone > 'Erasmus+ traineeship'
  • If you don't want to apply for a mobility grant > 'Own resources'

Deadline

If you submit your exchange application before the deadline of January 31, you will automatically apply for your grant (Unless you indicated 'Own resources').
Around mid-May, you will receive an email from international@ugent.be regarding the decision on your grant.

All Ghent University students who spend part of their study programme abroad must register as exchange student in Oasis at least 6 weeks before departure. (Education and Examination code, article 46 §4)

Confirmation

After your registration in Oasis, send an e-mail with the approval of the internship coordinator to out.fbw@ugent.be to get selected for approval in Oasis.

5. Exchange Curriculum

Fill in a new exchange course 'Practical training in the framework of the internship'. Some important guidelines:

• Number of ECTS credits of the exchange course = number of credits of your UGent Internship course - 2
• Indicate that the internship course from your master programme in Ghent is realised partly abroad.

6. Learning Agreement

1. Download the template for Learning Agreement for Traineeship.
2. Fill in all the required fields and sign the document.

• Contact person sending institution: academic promoter.

7. Confirmation of Stay

1. Download this document in Oasis.
2. Let the part arrival sign as soon as possible after your arrival. Upload in Oasis in your exchange application as a type 'Verblijfsperiode-aankomst'.
3. Let the part departure sign at the end of your internship. Upload in Oasis in your exchange application as a type 'Verblijfsperiode-aankomst'.

8. Evaluation

Follow the guidelines on the webpage for Internship for your evaluation at Ghent University.

FAQ's

Am I insured during my stay abroad?

• For your health insurance, you should contact your own health insurance fund.
• Through your enrolment as a student at Ghent University, you are insured as regards your physical accidents during university activities.
• Through your enrolment as a student at Ghent University, you are insured as regards your civil liability during university activities (does not include journey to and from university activities)

Questions?

Feel free to contact us via out.fbw@ugent.be.