Sublease in the University Halls

Sublease, what is that?

If you want to sublet your room or studio, you conclude a sublease agreement with a subtenant to which Ghent University is not a party.
You, the main tenant, must impose the same obligations as valid under your rental agreement, including these regulations, on the subtenant and you may not ask for a higher rent than the rent you pay yourself (no profit).

You, as the main tenant, remain liable towards UGent with regard to the contractual rental obligations, including compliance with these regulations, which does not alter the fact that UGent can take (disciplinary) measures with regard to the subtenant if he/she commits violations of these regulations, disrupts the order and/or commit disciplinary offences.

Who can sublet my room or studio?

The subtenant must have an approved registration as a student at Ghent University.

The subtenant is registered with a diploma or credit contract or is registered as an incoming exchange student. Foreign students are therefore also eligible.

If you have found a potential candidate and want to check whether he/she is eligible, you can ask us via accommodatie@ugent.be

Where can I advertise my room or studio?

You can advertise your room or studio on Kotatgent.

Also the Housing Office can announce your vacant housing unit to interested subtenants.
To do this, download this form and return it to Nathalie Geeraerts.

Interested subtenants will contact you directly (and quickly!).

What else do I have to take into account?

Mail the address, the contact details of the subletter and a copy of the sublease to the Housing Office, before the start of the agreement. 

It is recommended to use the available Dutch or English model contract, provided by Ghent University. 

Think of a deposit (max. two months' rent) and a detailed inventory upon arrival and departure of the subletter. You can use our inventory form as a modelbasis. You must hand over your key and tag to the subletter yourself.