- Look for a concrete internship assignment on the IAESTE Application Platform.
- Find an academic supervisor who is specialized in the field of the internship. Make agreements about the content of the internship, the follow-up, the internship report, etc. Also find an internship mentor within the company.
- Enter all the details of your internship in Plato under “My internship” and submit your application via “Submit request and send to supervisor”.
- Your supervisor will then receive an email and can take a look at your application. The supervisor will approve the internship for credits in Plato.
- Draw up an Acceptance Note in consultation with the receiving country. It is not necessary to have a separate internship contract. The Acceptance Note must be signed by you as student and by the receiving country. Upload a signed copy to Plato.
- Ask the company to complete the risk analysis and the workstation file and upload these documents to Plato. The workstation file should only be completed if a health assessment is necessary. It is the company that indicates whether this is needed.
- If the internship company has indicated in the risk analysis that a health assessment is necessary, the Health and Safety Department will indicate via Plato whether or not you need a health check.
- If the health check is necessary:
- Make an appointment in the online agenda on Plato. Only if there are no more free places left, you have to contact the Health and Safety Department yourself to make an appointment.
- You must make an appointment for a health check at least 6 weeks before the start of your internship. Otherwise there is a chance that you will not be able to get an appointment in time and/or that the health check will already be conducted during your internship, which can affect the start date of your internship.
- Please also take into account that the Health and Safety Department has a lower staffing during the summer holiday periods.
- You take your fully completed and signed risk analysis, workstation file, a copy of your internship contract and your vaccination card.
- After the health check you will receive a "Health assessment form". Please also upload this certificate to Plato.
- Internships abroad also have to be registered in Oasis (exchange application – no curriculum in exchange). Students without registration in Oasis before the first Monday of the month preceding the month of departure cannot be allowed to spend part of their education abroad (cf. EEC Article 46 §4.). Choose the academic year in which the internship will be included in your curriculum. Then choose “Exchange” under “Curriculum” and fill in all the requested information.
- After the internship has completed, contact your supervisor for an evaluation moment to determine whether the internship met everyone's expectations.
- If the internship can still count for credits, upload your logbook to Plato no later than 1 week after the internship has ended. You also write an internship report and upload it no later than 2 months after the internship has ended (and no later than June 1). For research internships, a sworn declaration is also submitted.
- Add the elective course “Industry internship engineering technology”, “Industry internship engineering science and architecture” or “Research internship” in Oasis to your curriculum of the academic year in which you wish to include the internship at the start of the academic year.
- Assess the internship via the evaluation form in Plato.
- Both your supervisor and your company internship mentor will automatically receive an email via Plato to evaluate you as an intern and your completed assignment, making use of an evaluation form in Plato.
- If desired, a feedback moment will take place between you and your supervisor (and your internship mentor).
All the above applies under the terms of the internship regulations.
